ADMISSION AND REGISTRATION REQUIREMENTS
Section 1: Admission
Article 1: KHI reserves the right to admit applicants who fulfil the admission requirements set in accordance with the entry profile specific to each programme, in addition to the minimum requirements for entrance criteria as set in the Rwandan National Qualifications Framework by the Ministry of Education.
Article 2: Applicants holding relevant diplomas/certificates or equivalent from outside Rwanda and approved by the National Council for Higher Education may be admitted to KHI through the KHI admission board in consultation with the relevant department.
Article 3: Applicants from other higher learning institutions can transfer to KHI if the equivalence of their education level is established by the NCHE. The request shall be submitted at least one month before the beginning of an academic year for which the transfer is sought. The determination of the amount of credit to be awarded, the point of the programme at which the student should join and/or the modules to be taken or exempted will rest with the Admission Board, based on the recommendation by concerned department.
Article 4: As a proof of admission to any programme, the Academic Registrar’s office shall issue an admission letter and thereafter a registration letter to the candidate after fulfilling all the requirements of the registration process.
Section 2: Registration
Article 5: Each year’s academic calendar indicating registration periods is proposed by the Vice Rector in charge of Academic Affairs and Research, adopted by the Academic Senate and approved by the Board of Directors. The Academic Registrar monitors registration and makes sure that opening and closing dates for registration are respected.
Article 6: For new students, the following information shall be published by the institution at least three months before the beginning of the following academic year:
i. Procedures for registration
ii. Required documents,
iii. Entry requirements,
iv. Fees structure and
v. Period for registration.
Article 7: For the first registration, the student shall submit the required documents in duplicate and pay in full the registration fees and caution money in accordance with KHI fees structure. The required documents include:
1. A certified copy of the relevant educational qualifications;
2. A medical certificate not exceeding three months validation;
3. A copy of national identity card or passport;
4. Two recently taken passport size photographs.
5. Proof of financial clearance/sponsorship
Article 8: Continuing students including those repeating the academic year shall register individually at the Academic Registrar’s office two weeks before the beginning of the following academic year, and shall submit the financial clearance to complete the registration process.
Article 9: The amount of tuition fee shall be proposed by KHI Management and approved by the Board of Directors in accordance with the Ministry of Education policy. Tuition fee is paid before or during the registration period except when otherwise authorized by the KHI Management.
Article 10: Late registration will be subject to approval by the Admission Board and a mandatory penalty fee of five thousands Rwandan Francs (Rwf 5000) per week of delay except when exempted by the Admission Board. No registration will be accepted two weeks after the end of registration period.
Article 11: A student’s registration may be cancelled at any time during the academic year by the academic senate on the grounds of absence without permission for two weeks. Such cancellation shall last for a period of one academic year. The student shall re-register for the cancelled year of study in the following academic year. In a case of serious omission, false declaration at registration or a serious violation of the rules governing KHI, a student shall be indefinitely excluded, and legal action may be taken against him or her.
Article 12: A student may make a written request to the Academic Registrar to suspend his/her registration. Except documented emergencies, only a request submitted not later than two weeks after the beginning of academic year will be considered and the decision will be taken by the Academic Registrar on the strength of the evidence provided. The suspension shall be granted only once and for a period of one year. An exception on such period may be made in cases of serious or debilitating illness/ handicap, or any justifiable reasons, and this extension of the suspension period shall not be more than two years. Otherwise, a student shall re-apply for admission
Article 13: In case a student abandons studies for a period exceeding one month without permission, he/she shall be considered as indefinitely excluded.
Article 14: Upon completion of registration process, the Academic Registrar’s office shall issue a student’s identity card, indicating the name, registration number, programme and level of study. It bears among other details, the photograph of the student and the academic registrar’s signature. Replacement card can be issued as a duplicate upon presentation of a police report and payment of five thousands Rwandan francs (Rwf 5000).
Article 15: When, for whatever reasons, a student is discontinued before the end of the academic year, he/she shall hand all items belonging to KHI that would be in his/her possession, including student’s identity card, back to the Academic Registrar’s office within five working days.
Article 16: Orientation is compulsory for newly registered students at the beginning of each academic year.